AgileLeanLife Productivity Framework

Welcome to the productivity track! The AgileLeanLife Productivity Framework described on this page will help you reach an entirely new level of personal performance in your business and personal life. Along the way, you’ll also get a lot of other practical advice on how to live a more quality, fulfilling and happy life – full of abundance, health, wealth, career achievements and loving relationships.

If you want to get the most out of the AgileLeanLife philosophy, read the articles below in the order given. They’re structured like a book, so everything will make more sense. Some articles may not be written yet and you only see headlines without any links (sorry for that). The framework is constantly getting more and more detailed with more and more articles. So you’re are always very welcome to come back and check for new content. You can also subscribe to the ALLert newsletter to never miss fresh content.

AgileLeanLife Logo Productivity Track

The important mission of AgileLeanLife Productivity track and framework it’s building a practical guide with an adequate toolbox (inspired by lean startup and agile development techniques), which will serve as the ultimate guideline for living a productive and happy life in today’s complex, information saturated and unpredictable world. This blog track and productivity framework are a guide on how to have it ALL in contemporary life by achieving an entirely new level of personal performance.

The framework, described in all the articles below, is the system that will improve your odds for success in the personal and professional life. If you have any additional ideas, comments or recommendations, or if you have any questions, your e-mail is always welcome. And if you find any of the content very interesting, please share it. Enjoy reading.

Strategic life management

Strategic life management

The strategic level is definitely the most important one and the one you should start with. Everything begins with the right mindset and a superior life strategy. Strategy is all about complex, long-term and non-routine decisions about your private and professional life.

On the strategic level, you especially tackle your beliefs, values, strengths, weaknesses, resource allocation and the environment you operate in, as well as the core principles and techniques for living a productive and happy life. With strategy, you determine the personal rules and set the stage on which you’ll be playing the life game.

The most important question on the level of strategic life management is why. Let’s go.

Don’t be a zombie – The opposite of a successful startup is a zombie company. The opposite of the Agile and Lean Life is a Zombie Life. Zombie life means being stuck in the land of the living dead. You don’t actually live, you just exist. You have average health, average paycheck, average relationships, average productivity etc.

In reality, average sucks and the point of the Agile and Lean Life is to live a remarkable, not an average or zombie life. Therefore the first step is to really understand what zombie life means, how you can become a zombie and why you should avoid it at all costs. Unfortunately, most people become zombies without even being aware of it. Don’t let that happen to you.

How people fuck up their lives – There are generally two ways people fuck up their lives and become zombies. The first way is making one big wrong decision. The second way to fuck up your life is regularly making small wrong decisions. You succeed in life because you make a few really good big decisions and/or a series of small right decisions. At the end of the day, Agile and Lean Life’s unique value proposition is to give you a bulletproof system that will help you to make better decisions in life.

The Key principles of Agile and Lean Life (ALL Manifesto) – The Agile and Lean Life Manifesto is based on twelve principles that successfully replace old life management techniques, like setting goals (S.M.A.R.T. techniques etc), looking for job security and giving personal power to other people, with more modern life management techniques based on the lean startup and agile development philosophy.

It’s the foundation you have to understand in order to build deeper knowledge on how to successfully manage your life in today’s complex times. All other articles are based on the twelve principles in the Manifesto, so read it carefully.

Get to know yourself – Knowing oneself is one of the most important things in life as well as the most important foundation of the Agile and Lean lifestyle. In life, you either follow your own goals or goals of other people. But if you want to follow your own goals, you must first know what you truly want and how you function as a person.

There are many techniques you can use that help you get to know yourself, like: your ideal-self mind map, empathy map, 5whys technique, happiness index, life satisfaction chart, de Bono thinking hats, force field analysis, gut test, meditation, free associations and dreams, people around you and transference, obsessions and passions, SWOT analysis, and so on. All the techniques are described in more detail in different articles. You can find a list of all the techniques and links at the end of the page.

Your life strategy – The key to a more successful life is having a superior strategy for living it.  Your life strategy is especially shaped by your beliefs, values, personal management system (like the Agile and Lean Life), and thus by your decisions about spending your time, energy, money, skills and other resources. In this article, you can find a list of every aspect of life (from health, career and money to partnership, religion and 20 other elements of life) that you have to make strategic decisions about and is part of your life strategy.

The most important thing you have to be aware of is that even if you don’t consciously make decisions about these things, you actually do. You’re playing the game of life whether you want it or not, but the power you have lies in choosing what you want, not blindly following the things that others have chosen for you. The article will also help you a lot with analyzing yourself.

Start with a life vision – All the masterpieces that have been created in the world began with a big vision, and so should your life. A strong life vision helps you clarify what you want out of life and helps you focus. If you write down your life vision correctly, it should serve as a roadmap, helping you make your dreams and passions a reality. A life vision is your compass that helps you live life to the full.

To define your life vision, you should answer three simple questions: Who do you want to become (your personal evolution), what do you want to experience in life (and how to enjoy it), and what kind of a legacy do you want to leave (what will you create)? Life is a blank canvas and you can draw whatever you want.

Only the life vision isn’t enough, you also need to start with why – Having only a vision isn’t enough. If your vision isn’t powered by a mission, strategy, tactics, motivation, execution and dedication, it’s only an illusion. In order for a vision to really have a lot of power and can help you empower your life, you also need to have a powerful why.

Therefore only the life vision isn’t enough, you also need to start with why. It’s a concept based on the theory of the Golden Circle (why, how, what) that’s very popular in business, and you can definitely use it as a great advantage in your personal life.

The two most powerful influencing factors in your life are your relationships and the environment you work in. They can either drag you down or empower you, thus helping you achieve your goals. Therefore, your environment and relationships are very important parts of your Agile and Lean Life strategy.

Ideal environment for you – You need an environment that supports you in achieving your goals, an environment where you fit in perfectly. To prosper in life, you need to be a part of something that feels like home and natural to you, and enables you to prosper, develop and grow. You need an environment with ideal conditions for you to thrive.

Especially today, when we have a parallel digital world, you have an even greater power to choose the right environment for yourself. Of course you have to listen to your own preferences but in general, the environment you choose should have 5Ts: talent, technology, tolerance, transparency and transcendence.

Ideal relationships for you – The more ambitious your goals are, the more empowering relationships you need, with less room for compromises. The general formula is that you need four strong relationship foundations that support you and give you additional emotional security: your spouse, your family, your friends and your business partners and mentors.

And next to that, you should follow the formula of spending 33 % of your time with people that are way better than you and learn, 33 % of your time with people that are on the same level as you, and the remaining 33 % of your time with people you can help and mentor.

Now it’s time to get to more practical advice, but still on a strategic level. The first step is understanding the difference between the process and a desired event and why finding your perfect fit is so important in all areas of life. Then you will learn how to find your fit in the best possible way.

Process versus final event, and process phases – The process (everyday hard work that accumulates and is based on a series of actions or steps taken in order to achieve a particular end) is the overnight success that comes after years of hard work. It’s the effort you put in that leads to the results you want.

The process requires discipline, sacrifice, commitment and delayed gratification. The process is your sweat and tears, it’s the life’s test of whether you really want something badly enough. Because if you really want something badly enough (a final event), you’ll always find a way; if not, you’ll always find an excuse. The first step of the process is finding your best fit by using the search mode and then following it with surgically accurate execution.

Find your fits in all ten areas of life – The prerequisite for being successful, no matter the field, is finding your own fit. Values (what you find important) are those that determine whether you fit with something or not. When you find the right fit, passion awakens in you. You find yourself in something. You know that you can be successful in this. You see the potential.

You know that you have to fight for that something and that you were born to do it. A lack of motivation or struggle with procrastination goes away in a second when you find your perfect fit. The rule is simple: you know you’ve found your fit when you stop asking yourself whether you’ve found it.

Apathy before finding your fit – The process before you find your fit is the really painful part of it. We can call it the apathy before finding your fit. You try new things, they don’t work. You think you’ve found something good, and in the next step you realize you haven’t. This starting phase really is best described with the quote that success is going from failure to failure without giving up.

Let me say it again, the process before you find your fit really sucks. It sucks even more because at the beginning, you’re a newbie and your character and skills aren’t that good. You’re a beginner and you have to face the toughest challenges. But it’s the necessary part. It’s the life test of whether you really want something and whether you’re prepared to fight for it. It’s the part of the process where you learn and develop the most.

Know what you want

The phase in which you’re searching for your perfect fit is called the search mode. MVPs and pivots are the tools you use in the search mode to find your perfect fit. Here, we’re already on a strategic-tactical level.

The search mode and the challenges of the search mode – The best way to do personal validated learning is introducing the so-called search mode into your life. It’s all about testing what your best fits are by using the MVP concept. The core idea is that when you’re in the search mode, you shouldn’t have any expectations, you shouldn’t have any commitments and you shouldn’t do any hard work. Expectations lead to disappointments and before you understand something, you definitely have expectations that are completely wrong.

Commitments lead to heavy energy investments, and you shouldn’t be investing before you know what you’re truly investing into and whether the investment really fits your character. The difference between what you think is valuable to you and what really is valuable for your life creates waste. Don’t assume anything, try and test everything. The most valuable output of the search mode is validated learning about yourself and the environment. That is what the search mode is all about. After the search mode ends, the execution phase comes into play. But more about that later.

MVP or Minimum Viable Experience – In the search mode, you should be using the MVP concept, with which you just try, experiment, observe, reflect and learn about yourself and the world. The idea of MVPs is not only talking about things (what you should try, what you think you may like etc.), but going and trying them. You don’t assume, you go out and test (the concept is also called to Go out of the building).

Testing and trying is the best way to gain firsthand knowledge about yourself and the world. The MVP concept helps you try as many things as possible in life (from your vision list), and based on your physical, emotional and intellectual response (life accounting), you decide whether you should keep something in your life or pivot to something else.

Preserve or pivot in personal life – A pivot in personal life is a fundamental change in your life strategy. You change your direction in life, but you still keep the same life vision and you consider the facts you learned about yourself and your environment. The time for a pivot in personal life comes when you hit the local maximum and aren’t satisfied with the result.

You try harder to improve and in different ways, but none of the experiments and new ideas lead to any progress. You feel like you’re emotionally stuck. When that happens in your life, it’s time for a pivot. Learn how to do it the right way.

Now let’s look at some other tools you can use for life management on the strategic level:

User stories are your life stories – User stories in agile development are short, simple descriptions of a software feature, told from the perspective of the person who wants the new capability, usually a user of the software. The purpose of the tool is having the best possible representation of the kind of capability that the user desires. To get that, you tell it in a simple story. As a <type of user>, I want <some goal> so that <some reason>. You can use the same principle as a tool to help you sharpen your vision.

Process journey mapping – One of very popular lean techniques, especially for online businesses, is the so-called customer journey mapping (CJM). It’s a framework with the purpose of helping companies and organizations improve their customer experience. The same approach can help you improve your life experiences from your life vision list and shape a better life strategy. With the desired event journey, you can optimize your desired experience through the process which leads to achieving your goal/final event. Again, it’s a story-based tool using metrics and milestones throughout the process.

Simplifying (or less is more) and removing waste – Everything you do and have in life (decisions, activities, material things, relationships etc.) either adds value to your life or drags you down. A very important task for all of us who want to live a more quality life is to eliminate as much waste as possible, with the end goal of making room for things that really matter – those that bring real value. You need to be focused on real value if you want to stay agile and lean. Less is therefore more. Simple is better. In order to live that kind of a philosophy you have to understand really well what waste is and how things that you think will bring you value, but they actually don’t, also create waste in your life.

Stuck? Innovate your way out –You can find yourself stuck even when you live the Agile and Lean Life. If you find yourself in a hole, stop digging and start thinking. It’s that simple. Start looking for new ways of getting out of the hole. Start being creative. Start innovating. Regardless of the area of life you’re facing challenges in.

You can fire off your creative potential by asking yourself the right questions. Instead of feeling sorry for yourself, find a quiet place, take a piece of paper and a pen, and start thinking. Start analyzing, start reflecting, think about new ways of improving and taking a step further in life. Start asking yourself difficult questions and look for unconventional solutions.

New tools for making better strategic decisions are regularly added, so come back soon or subscribe to the ALLert newsletter. Now let’s go from the strategic level to tactical life management.

Tactical life managment

Tactical life management

Tactical life management is about mediumerm directions, medium complex decisions and implementing tactical activities in everyday life to achieve strategic goals. Tactical life management is mostly about your directions and goals of up to a year, and how to achieve them while staying flexible, lean and motivated.

With tactics, you basically decide how you’ll play the game on the stage that you’ve set for yourself with strategic decisions. So the most important question on the tactical level is: how? In the Agile and Lean life philosophy, it’s mostly about switching from the search mode to the execution mode.

The execution mode and full commitment – When you find your fit, you should go straight from the search mode to the execution mode. As mentioned before, in the search mode you should only be interested in learning, experimenting and trying new things; but in the execution mode, full commitment should be present. At the end of the day, there’s a big difference between being interested and being committed in life. When you’re interested in doing something, you do it only when it’s convenient; but when you’re committed to something, you accept no excuses, only results.

Interesting is the biggest enemy of lean life after the search mode. At the end of the day, in the Agile and Lean Life philosophy you don’t look for relationships, activities or people you’re only interested in and that bring you average satisfaction in life. You look for pure love and enjoyment in all areas of life (health, wealth, relationships etc.) with no exceptions. When you find your fit, your mindset should be: “nothing will get in the way of me and a few daily hours dedicated to [enter your commitment].“ Even way before the search mode, your commitment should be to master the Agile and Lean Life philosophy and techniques.

The biggest impact 20 % of all the changes you make and activities you do in your life have 80 % of the positive (or negative) impact on your life. That is to say, what will have the biggest impact on your life is where your focus should be. If you don’t know where to begin based on your vision list, ask yourself which activity would have the biggest impact on your life right now and what is your current biggest opportunity that can change your life forever. It’s a tool that can help you take a step from the search mode into the execution mode and focus yourself.

Have an endgame and the final outcome in mind – There are two possible major tactics in life. One is that you let life kick you wherever it wants, hoping that you’ll meet your goals someday somehow. It may be an easygoing strategy, but sooner or later, life will kick you somewhere you don’t want. The second strategy is to start with the endgame in mind and then work on yourself and actions that will lead you to the final outcome you want.

Visualize the final outcome you really want and then play the game of life like a game of chess, using the right tactics to meet your goals. The whole idea in the execution mode is to have an extremely clear picture of what you really want. With every action you take, you should have a really clear picture of where the actions lead you, and there are only two options:

  • Your actions lead you towards your goals (things on your vision list)
  • Your actions lead you away from your goals (and you follow the goals of other people)
  • Plus: Learn how to visualize like a pro

Setting strong foundations – The higher the skyscraper you want to build, the stronger the foundations you need. Without strong foundations, the skyscraper will collapse sooner or later. It’s the same with achieving your goals in life. The more ambitious goals you have, no matter in which area of life, the stronger foundations you’ll have to build. Building strong foundations should be your first tactical step you should take. It may delay you meeting your final outcome a little bit, but strong foundations will help you make sure that your dreams don’t collapse mid-way.

Internal resources and your competence level – One very important part of your strong foundations is your competence level. Your competences must match your goals sooner or later. Your competence level is basically an accumulation of the internal resources in your past.

The more internal resources that you accumulated in the past, the more competent you are. The higher your competence level is, the more you should be capable of converting internal resources (skills, knowledge…) into external resources (money, status…) and consequently you should be more successful in achieving your goals.

There are a few very important skills you have to master when you’re learning something new:

Emphatically observing and learning from your environment – If you don’t agree with someone and start judging, you put your ego before learning something new. When you judge someone else, you judge yourself and thus you limit your thinking horizon. You see the world as black and white. Someone is wrong and you’re right. It’s called “all or nothing” thinking. This is why you have to start learning by letting go of your ego, practicing empathy, tolerance, positive energy, staying flexible and putting data before rhetoric. In the Agile and Lean Life theory, this is called the empathy phase where you learn about the world before going after your goals with healthy assertiveness.

Make sure your ego is not blocking your progress – To be as lean and agile as possible in your life, a big challenge is managing your ego. You must switch from acting out of your ego, meaning your assumptions, beliefs and convictions, to acting out of feedback that you regularly gather from your environment by performing experiments. It’s the best way to stay flexible. The second challenge for your ego is facing the results when data disprove your ego assumptions.

But you learn the most by doing – Real life experience is by far the fastest way of learning and improving your competence. It’s throwing yourself into the water and starting to swim. But at the same time you combine learning in other ways (reading, listening etc.). There’s nothing more effective than proactively going into action. With the search mode, by testing, experimenting and trying, you don’t only find your best fits and do validated learning, but you also improve your competence level the most. That’s why you always need to use MVP concept, sometimes even in the execution mode. Life changes, so you’re always switching from the search to the execution mode, much like an established company never stops innovating.

Leveling up your game – Sometimes improving yourself bit by bit isn’t enough. The improvement process could be too slow and your impatience could lead to you completely giving up sooner or later. Sometimes you wish for something real bad or maybe you simply lag behind so much that you have to take a different approach. It’s call levelling up your game. You brutally focus yourself on the one skill you have to master in order to achieve your goals.

There is no straight lines in nature or life.

There is no straight lines in nature or life.

Setting limits in life (minimums and maximums you should do) – Limits are nothing but minimums and maximums in our lives. The especially important ones are daily and weekly limits. The simple idea is that you have a minimum and a maximum number of units (time, money…) you’re prepared to spend on a certain activity (work, sports, spouse…). Having limits helps you organize investments of your time, energy and other resources on the tactical level.

Keeping enough margin in life – The idea of margin is that you have physical, mental, emotional, and financial limits that are more or less fixed. When you exceed this limit, it leads to overload and consequently to more stress, intensity and unhappiness. On the other hand, if you let some space between your maximum capacity and how much you take upon yourself, it leads to you restoring your emotional, physical, time and other reserves.

The space between your maximum capacity and how much you take upon yourself is called margin. For long-term success and an ability to stay flexible in life, it’s very important that you keep enough margin. A stressed-out or burned-out person is definitely not a successful one.

Taking a step back Sometimes you have to take one step back in order to take two steps forward, even if you do the whole Agile and Lean Life process by the book. Unfortunately, nothing in life takes place in straight or exponential lines. There are always ups and downs along the road, and sometimes just stopping for a moment or increasing the margin isn’t enough, sometimes you actually have to go back. As I said, there are no straight lines in nature and you have to accept the same in your life.

Kick-off and shut-down routine – Your morning (kick-off routine) and evening habits (shut-down routine) should be more than just habits. They should be your personal rituals, something, you never miss, no matter what; your personal rituals for keeping inner peace, focus, personal development, life planning, health and happiness. In the long term, your kick-off and shut-down routine are probably the most important parts of the day for your success, and the best tool for putting important tasks before the urgent ones. It’s an important tactical move that can help you stay true to your own goals.

Immediate implementation with adjustments – You have your vision list and you have a plan for how to go through the search mode to learn more about your goals. On the tactical level, your strategy should be immediate implementation. It’s all about promptly testing new ideas, and implementing and keeping the ones that work in your life.

And an even more important thing when you’re taking the first steps in the execution mode is to be constantly observing and getting feedback from your environment and adjusting your strategy, tactics and operations accordingly. As I mentioned, in the execution mode you focus on different things and activities, but in reality you never go out of the search mode, you just shift your focus. But you still need to pay attention to yourself and your environment. Everything is constantly changing and thus you should never lose your agility and flexibility.

Quarterly focus and your 100 Days backlog – Your quarterly (3 months) focus and your backlog are the connection between your vision and your sprints and your daily tasks. Looking at your life vision lists, you should decide, on the tactical level, which life areas should be your focus for the next 3 months, considering your vision list, current situation, opportunities in the environment, and your desires and feelings.

Based on your quarterly focus, you should prepare a backlog, which is basically the package of all the activities you plan to accomplish in those three months. Out of the backlog, you choose tasks for each sprint (as we will see later on the operational level).

At this point, you should have the following Agile and Lean You documents:

  • Knowing-yourself documents (ideal-self persona, journal, SWOT analysis etc.)
  • Personal improvement list (waste removal plan, competences development etc.)
  • Emotional security list and living in the present list
  • Vision list (with all the whys, personas, life stories etc.) with very clear desired outcomes
  • Your life strategy (environment, relationships, key values and other decisions on the key life areas)
  • List of minimums and maximums
  • Very well-defined kick-off and shut-down routine and your personal rituals for long-term success
  • The experiment list for the search mode (life experiment ideas, MVPs and quick tests, potential pivots and notes of validated learning and ideas of potential metrics)
  • Quarterly backlog with chosen quarterly focus and execution plan

Staying motivated – You have your life vision. You found your personal fit. You know what to fight for. You work hard, you listen to yourself and your environment, you constantly adjust and things work great. You have enough margin, you’ve removed all the waste from your life, and so on. But you’re still only human. Sometimes you lose motivation and your sharpness. Here are a few tricks that may help you keep your motivation up and high:

Manipulating your discipline with transaction costs – The formula for manipulating transaction costs is very simple. You want to automate wherever possible, and minimize the number of irrelevant decisions to zero, so there are no transaction costs at all. For desired (new) behavior, you want to decrease transactional costs to the minimum, really going as low as possible. For undesired behavior, you want to increase transactional costs to the maximum, always putting new obstacles in your way.

Low-hanging fruit and early wins – Early wins are very important, because they boost your self-confidence. Early wins motivate you and show you that it can be done. Early wins push you to go forward and achieve more. Early wins help you to go from the search to the execution mode. Early wins help you to overcome fatigue before achieving your final goal. So when you lose your motivation, analyze which early win you can easily achieve and it will probably motivate you to get back in the game in full capacity.

Other tools that can help you with motivation:

Operational life management

Operational life management

Operational level is about day-to-day task management and making decisions that are usually very simple and routine. It’s not always about easy decisions (urgent tasks may be much more tempting than important tasks every day), but there’s definitely no need for extensive thinking, analyzing and innovating. It’s only about keeping daily discipline.

That is to say, the operational level is your daily hard work, consistency, sweat and tears and daily routines. It’s about how you’ll achieve your tactical and strategic goals. It’s no use to plan, strategize and build tactics if you then don’t put all the necessary hard work into achieving your goals on a daily basis.

Your ideal day – Much like you need to have a vision of your ideal life, so you need to have a vision of your ideal day in order to be able to live and work more in the present moment. At first thought, your average day may seem very far from your ideal day.

But after writing down what your ideal day looks like, you’ll realize that the gap between your average and your ideal day isn’t that big. If you want to turn almost every average day into a perfect day, it just takes a little bit more effort and quite a different view on everyday life. You should definitely follow your effort.

Visualize your workflow (Kanban) – On the operational level, there’s a lot about visualizing your workflow. No long plans and detailed analyses, just simple and flexible visualization with mind maps, boards, post-it notes and so on. It’s called the Kanban principle.

The main principle of the Kanban system is better communication by visualization and visual management. The best way to use Kanban in your personal life is to have a personal Kanban board at home and in the office to visualize workflow. In the article, you’ll learn how to use Kanban principles to manage your daily workflow better.

Your discipline muscle – On a daily basis, things get pretty boring. The most important thing is keeping the discipline with all the possible consistency, effort and willpower. Day by day, you have to follow your agile and lean life plan and do the activities you’ve set for yourself, whether you like it or not.

The good thing is that because you went through the search mode, you probably will like it, but as we’ve learned, following the process isn’t always easy. The good news is that you can start over again every new day when you wake up in the morning.

Your Personal Sprint Backlog or bi-weekly sprint – The sprint is a 14 days (whatever suits you best) period in the execution mode, where you work hard as hell to complete all the selected tasks from your backlog. All the selected tasks have to be visualized on your Kanban board, there has to be a post-it note for every task, and through the week you move your tasks from to-do, in progress and done status.

At the end of the sprint, all the tasks should be done. In life accounting, we’ll talk more about how to prioritize the tasks and how to realistically asses how much you can do in one sprint.

Other lists you should keep:

Morning meeting with yourself – A short morning meeting should be a part of your morning kick-off routine. You should hold this meeting at the same time every day. Before you start working, it will help you a lot if you take 5 to 15 minutes, open a notebook or word processor and answer three very simple questions:

What did I do yesterday? What do I plan to do today (limited to three to five important things you can do in the flow…)? Is there anything preventing me from achieving my goals? It’s like a simple morning calibration that will help you stay focused on the most important tasks.

Daily three and daily flow – Your daily goal should be to have as much room in your calendar as possible for working in the flow. No unnecessary meetings, no unnecessary e-mails and “urgent” tasks. As we said: less is more. You should have the peace and quiet (emotional peace as well) to work and create in the flow, doing the currently most important and valuable tasks in your life.

You should plan two flows, or ideally three flows, in a day, each of them taking two to three hours. Every flow should be reserved for one of the most important tasks from your weekly sprint. So three daily tasks for three daily sprints. In the remaining time, you can handle all the urgent tasks, meetings and so on.

Here are a few articles that can help you a lot in making enough room in your life for three daily flows:

As we have learned, reflection or retrospection is a very important part of the Agile and Lean Life philosophy. Therefore you shouldn’t forget about it on a daily basis and after every sprint. Every reflection should also be the input for updating your logs on knowing yourself and your environment.

Short daily reflection – Every day before you go to sleep, you should do a short daily reflection. Nothing really demanding, complex and hours long. Only a few minutes where you ask yourself what you’ve learned about yourself and your environment today, how good you are in following your own goals, whether you have any new ideas you should write down, and so on. You can gather your thoughts and ideas for the sprint retrospective, which should be much more detailed and thorough.

Sprint retrospective – No matter how productive or successful you are in life, there’s always an opportunity to improve. There’s always a way to do things better. The more you become aware of yourself, your actions and your environment, and the more you are open to experimenting and trying new things (frequently out of the box), the better your potential for improvement. In different words: becoming wiser unlocks the opportunity for improvement.

During a weekly sprint retrospective, you should ask yourself the following questions: what went well during the last sprint, what were you doing right, what didn’t go that well, why that is so, and what you could have done differently and how. Based on that, you should make three decisions:

  • What will you start doing in your life?
  • What will you stop doing in your life?
  • What will you continue doing in your life?

AgileLeanLife ToDoLists Infographics


Other productivity resources

Other interesting articles on productivity from the blog:

Minimalism and removing waste from your life

Success habits and skills

Global, local and individual environmental analysis