Constant interruptions from people and devices are one of the biggest productivity killers. The most challenging interruption to manage from a relationship point of view are your superiors (bosses, managers etc.); or your clients, if you are an entrepreneur. It’s hard to say “no”, “go away” or “leave me alone, I have work to do” to your boss or to a client. It also wouldn’t make sense to say anything like that. As always, you need to take a smarter approach. In this video you will lean a few possible approaches to make sure your boss lets you work in peace.
Research shows that more than 50% of meetings are unnecessary. People do it to socialize, feel important, share opinion, avoid decision making, and so on. Not to mention, you usually have to commute to a meeting destination, make small talk with all the participants, everybody is on their phones during the meeting, and so on. Meetings really can get in the way of you doing real work. Learn a few core tips how to run a productive meeting.
One big phenomenon that I notice when people have to deal with email is email guilt. To be honest, even I used to suffer from email guilt. So, let’s look at what guilt is and how it can cripple your email efficiency. Guilt occurs when you feel that you violated your moral standards. Guilt can be a useful feeling, until it escalates out of proportion and becomes overactive. Many people suffer from an overactive conscience or false guilt. False guilt always looks for people to please and rules to keep. You won’t believe it, but false guilt can also be shown when it comes to email.
Email can be real work. If you, for example, work in software support or you are a journalist or your job is to send out newsletters, then email is obviously your main working tool. But in many other cases, email can be one of the biggest distractions. And if you have an email client always opened when you’re behind your computer, it can be a devastating thing for your productivity. Thus learn the three reasons why email is so addictive and how to properly manage email to stay ultra productive.
Reacting to every interruption or distraction from your environment is the biggest productivity killer. That’s because it takes 5, 10, 30 or even more minutes to fall back into a working flow every time you’re interrupted (one big study showed it takes 23 minutes and 15 seconds on average). And there are so many interruptions and distractions out there today. It’s insane. In this blog post you will learn how to minimize distractions to stay productive.
Technology is one of the important leverages that can dramatically increase your productivity. But the problem is, it can also kill it. Technology is nothing but a tool. Like a hammer, for example. With a hammer, you can hammer a nail or nastily hit your fingers. It depends on how good you are at managing the hammer. It’s same with all contemporary technology, apps and devices. If you manage the tech, your productivity level increases. If the tech manages you, your productivity decreases.
Make sure you regularly sharpen the saw (take good care of your body, emotions, mental health and spirit) but also put down the saw when it’s time to rest (take enough recovery time). Put yourself first and your productivity will skyrocket.
The flow is a psychological state , which you reach when you work on a task that is a little bit out of your comfort zone, and when you work in complete focus, without any distractions and interruptions. When you work on a task that really matters, you soon forget about the time, your worries, about everything else. You just create and deliver. It’s something we have all experienced, usually during play or during creative or artistic activities. The flow is a wonderful state to be in, a godlike state. Learn how to get yourself in the flow as many times as possible.
The bad news is that being productive is hard. Focusing on the hard tasks it's also hard. It’s pretty damn hard. It took me a decade to train myself to be really productive and eliminate all the distractions and low‑value activities. Imagine improving your productivity like exercising. Beginnings are hard, but at some point, you just can’t stop exercising, especially after seeing all the benefits and improvements. It’s the same with productivity. You need to build yourself a proper system, push yourself out of the comfort zone a few times, and soon you will see the first improvements and results.
Never complain about the lack of time. There’s plenty of time in a day, enough time to do meaningful work, spend time with the people you love, rest, and seize the beauty of the day. And besides that, time was created in order not for everything to happen at once. Don’t overestimate what you can achieve in a year, and don’t underestimate what you can achieve in five years’ time. If you keep the long-term perspective, there’s enough time for everything.